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Setting Up Your Google Mail Web Server E-mail IDs in Microsoft Outlook 2010

This tutorial shows you how to set up Microsoft Outlook to work with your e-mail account. This tutorial focuses on setting up Microsoft Outlook 2010 but these settings are similar in other versions of Microsoft Outlook. You can set up previous versions of Microsoft Outlook by using the settings in this tutorial.

To Set Up Your Google Mail Web Server E-mail Account in Microsoft Outlook

  1. In Microsoft Outlook, select Tools > Accounts Settings...
  2. On the Accounts Settings wizard window, in "E-mail" tab select "New" and click Next.
  3. Now in Add New E-mail Account window tick on "Manualy configure server settings or addtional server types" and click Next.
  4. For your POP3 server type, select "Internet E-mail " and click Next.
  5. On the Internet E-mail Settings (POP3) window, enter your information as follows:
    Your Name
    Enter the name you would like the recipient to see before the email id. It may be your first name, last name, both or department name. e.g. Sandip Sonawane
    E-mail Address
    Enter your complete e-mail address. e.g. ss@goradiainfotech.com

    Account Type
    Select POP3 Account Type

    Incoming mail server (POP3)
    Enter pop.gmail.com for your incoming mail server.

    Outgoing mail server (SMTP)
    Enter smtp.gmail.comfor your outgoing mail server.

    User Name
    Enter your complete e-mail address. e.g. ss@goradiainfotech.com, again.

    Password
    Enter the password you set up for your e-mail account.

    Remember password
    Please select "Remember password" option to remember your password on your computer.

    Secure Password Authentication
    Make sure the box near "Log on using Secure Password Authentication (SPA)" is Unchecked.

    Click "More Settings".
  6. On the Internet E-mail Settings window, select the "Genaral" tab. enter your information as follows
    Mail Account
    Enter the name you would like to refer to this account. It may be your first name, last name, both or department name. e.g. Sandip_Goradia_Infotech
    Organization
    Enter your company name. e.g. Goradia Infotech

    Reply E-mail
    Enter the E-mail ID where you would like to recive the reply. e.g. ss@goradiainfotech.com

    Click "More Settings".
  7. On the Internet E-mail Settings window, select the "Genaral" tab. enter your information as follows

    Select "My outgoing server (SMTP) requires authentication"

    If you did not change the SMTP relay section, select "Use same settings as my incoming mail server". If you changed the user name and password in the SMTP relay section of your Manage Email Accounts page, select "Log on using" and enter the user name and password. The following example assumes you did not change your SMTP relay section in your Manage Email Accounts page. Click "More Settings".
  8. Select the "Advanced" tab and verify the "Incoming server (POP3)" port to 995 and Outgoing server (SMTP)" port to 587. The type of encryption should be TLS Increase. Server Timeouts to 6 minutes or more.

    In delivery option select "Leave a copy of messages on the server". If u wish to, store your messages on the server for a specific period only, kindly select "Remove from server" option & enter the number of days you would like to store your messages. Please note all old messages beyond the selected period will be automatically deleted from the server.

    Click OK.
  9. Click OK.
  10. Click Finish.