How to create rules in your Outlook 2007?
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Outlook 2007 offers a rules engine that is both powerful and easy to use. Rules can be established in numerous criteria such as
senders, recipients and subjects, and you can perform a number of tasks such as deleting messages, moving them to specific
folders and creating alerts. Through rules, Outlook 2007 can make email management an efficient process.
We can manage our Inbox by creating rules to move messages automatically into specific folders. A rule is an action that Microsoft
Office Outlook automatically performs on sent or received e-mail messages, and the action is based on conditions that you specify
in the Rules and Alerts Wizard. There are third-party add-ins, however, that permit Outlook to perform additional, custom actions
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| To create rule in Microsoft Outlook 2007. |
1. |
In Mail view, on the Tools menu, click "Rules and Alerts."
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2. |
In the Rules and Alerts dialog box, click "New Rule"
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3. |
In the top window of the Rules Wizard, click "Move messages sent to a distribution list to a folder" |
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In the bottom window of the Rules Wizard, click "people or distribution list." |
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5. |
In the Rule Address window, search for the DLs you subscribe to, select them, and then add them to the To line. When you have finished, click OK.
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6. |
In the bottom window of the Rules Wizard, click specified. |
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7. |
Do one of the following:
Browse to a folder in your Mailbox, and then click OK.
– OR –
Click New to create a new folder, follow the prompts, "Click OK", and then "Click Next". |
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8. |
On the Which conditions do you want to check page, select conditions you want the rule to check, and then "click Next". |
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9. |
On the What do you want to do with the message page, select actions you want the rule to perform, and then "click Next"
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On the Are there any exceptions page, select any exceptions you want to make to this rule. When you have finished, "Click Next".
Exceptions you specify will not be affected by the rule. For instance, if you make an exception for mail marked with high importance, the rule will not apply to messages with this status.
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On the Finish rule setup page, confirm your rule specifications and make changes as necessary. When you have finished, "Click Finish" |
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Notes
1. Get a head start on creating a rule by clicking Create Rule at the top of a message. This opens a dialog box with options specifically related to the message.
2. Rules apply to new mail you receive or send. To apply a rule to mail already in your Inbox, in the toolbar of the Rules and Alerts dialog box, click Run Rules Now.
3. To change or delete existing rules, select the rule, and then click the appropriate buttons in the toolbar of the Rules and Alerts dialog box. |
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